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Villa Musica inspires people of all ages and backgrounds to explore the joy and lifelong value of music through education, performance, and community engagement. Founded as a non-profit corporation in November 2005, Villa Musica is a vibrant community music center where people can come together to take music lessons, play in an ensemble, or participate in a workshop.

Villa Musica – San Diego’s Community Music Center
Job Title:    Community Programs Coordinator
Reports To:   Director of Community Partnerships
Status:       Full-Time (38 hours per week), non-exempt

Villa Musica inspires people of all ages and backgrounds to explore the joy and lifelong value of music through education, performance and community engagement.
Founded as a non-profit corporation in November 2005, Villa Musica is a vibrant gathering place where people can come together to take music lessons, play in an ensemble, or participate in a workshop.
Villa Musica seeks to create a focal point for community music education in San Diego, where students and teachers can meet to exchange ideas and experience the joy of making music. By creating a supportive and creative environment for the study of music, we aim to inspire many San Diegans to embrace music making as part of their lives.

Position Summary
The Community Programs Coordinator provides essential operational and relationship support for Villa Musica’s growing portfolio of community partnerships and outreach programs. Working closely with the Director of Community Partnerships, this position helps ensure that community programs are organized, welcoming, and successful for students, teaching artists, and partner organizations.

The Coordinator manages the day-to-day logistics of community programming, supports faculty, maintains communication with community partners, and helps cultivate strong, lasting relationships that reflect Villa Musica’s commitment to exceptional music education and community engagement.

This position is ideal for someone who enjoys building relationships, solving logistical challenges, and creating positive experiences for participants while supporting a dynamic and growing department.

Community Program Coordination

Support the successful implementation of Villa Musica’s community programs, including Satellite Programs, ENCORE! Senior Programs, volunteer initiatives, and other community partnerships.

Responsibilities include:

  • Schedule and coordinate program logistics with community partners, faculty, and Villa Musica staff.
  • Manage registrations and participant records.
  • Deliver and maintain instruments, supplies, and educational materials.
  • Maintain program calendars, staffing schedules, and performance schedules.
  • Assist with recital and culminating event planning and execution.
  • Maintain accurate program data, inventories, attendance records, and evaluation information.
  • Anticipate operational needs and proactively address logistical challenges.

Community Partnership Support

Support the Director of Community Partnerships by helping maintain strong relationships with community partners, students, families, and teaching artists.

Responsibilities include:

  • Serve as a consistent point of contact for existing community partners.
  • Communicate regularily with site coordinators, faculty, and participants.
  • Conduct periodic site visits to support programs and ensure a high-quality participant experience.
  • Gather feedback from partners, faculty, and participants to share with the Director.
  • Help foster welcoming, inclusive, and connected learning communities at each program site.
  • Represent Villa Musica professionally at community events and partner meetings as requested.

Teaching Artist Support

Provide administrative and operational support to Villa Musica’s Teaching Artists by:

  • Maintaining shared curriculum and resource materials.
  • Scheduling regular check-ins and communicating program updates.
  • Assisting with implementation of Villa Musica’s community curriculum across multiple sites.
  • Monitoring program consistency and communicating observations to the Director.
  • Organzing instructional materials and repertoire resources.
  • Helping identify operational improvements that support teaching effectiveness.

ENCORE! Program Coordination

Support the successful operation of Villa Musica’s ENCORE! Creative Aging programs by:

  • Managing class schedules and logistics.
  • Promoting classes and special events.
  • Assisting with participant communications and registration.
  • Coordinating culminating performances and celebrations.
  • Collecting attendance and administering program evaluation data.
  • Tracking program expenses and assisting with quarterly budget reporting.
  • Building positive working relationships with recreation center staff and participants.

Internal Collaboration

  • Collaborate closely with the Director of Community Partnerships to support departmental priorities.
  • Participate in staff meetings and provide regular program updates.
  • Coordinate effectively with faculty and administrative staff.
  • Attend community meetings and conferences as assigned.
  • Demonstrate professionalism, responsiveness, and a collaborative approach in all interactions.

Required Qualifications

  • Bachelor’s degree or two years of experience in program coordination, arts administration, education, nonprofit administration, or a related field.
  • Outstanding organizational and project coordination skills.
  • Excellent interpersonal, written, and verbal communication skills.
  • Ability to manage multiple projects simultaneously while maintaining exceptional attention to detail.
  • Comfortable working independently while collaborating closely with a supervisor and diverse community partners.
  • Enthusiasm for community engagement and the mission of accessible music education.
  • Valid driver’s license and reliable transportation to travel between community program sites. Ability to lift, move, and/or drag up to 25 pounds.
  • Bi-lingual proficiency in Spanish/English preferred.

Compensation

The compensation for this position pays $25.00 per hour.

ADDED BENEFITS

All employees who work at Villa Musica receive significant music tuition discounts:

  • 25% reduction in private lesson tuition
  • 50% reduction in group class/summer camp tuition

Yearly Paid Leave

  • Two weeks (10 days) paid leave

Health Insurance group coverage (including dental and vision) is offered to all full-time employees. Villa Musica pays 50% of the cost of the Kaiser Permanente group plans in place.
Villa Musica employees also have access to practice rooms, instruments, special ticket prices for concerts and events through partners such as San Diego Symphony, San Diego Opera and the La Jolla Music Society.
Individuals of identities that are underrepresented in arts administration are especially encouraged to apply. Villa Musica is an equal opportunity employer. We value a diverse workplace and strongly encourage women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

To Apply: Please send a cover letter and resume to Aaron Bullard, Director of Community Partnerships abullard@villamusica.org

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